Orangedox vs Vault Rooms: What’s the simple choice?

When it comes to secure document sharing and virtual data rooms, businesses often find themselves weighing various options to ensure they choose the right platform. Two popular names in the industry are Orangedox and Vault Rooms. While both serve the purpose of providing secure document management and sharing solutions, they differ significantly in pricing, features, and ease of use. Let’s break down how Orangedox stacks up against Vault Rooms, especially focusing on factors such as pricing, setup time and storage space.

Pricing

One of the most significant differences between Orangedox and Vault Rooms lies in pricing. Vault Rooms starts at $159/month and limits you to 1 data room, 500Mb of storage & the ability to give access to 10 participants. This makes it less accessible for startups or smaller businesses. Their pricing structure is more complex, with tiered plans that become increasingly costly depending on the storage and feature sets required.

Orangedox's pricing is far more straightforward and affordable. It starts at $65 per month, allowing you to create an unlimited number of data rooms plus you can share it to up to 500 participants. Making it an appealing option for businesses that need a secure solution without breaking the bank. When comparing this with Vault Rooms, which charges a hefty price for even basic features, it becomes clear that Orangedox offers better value for budget-conscious users.

Setup Time - Orangedox's Seamless Integration vs. Vault Rooms' more Complicated Process

Orangedox, as a plugin that integrates seamlessly into the Google Workspace ecosystem, provides users with quick and easy setup. Because it works within Google Drive, there’s no need for an extensive configuration process, and users can start sharing documents securely almost immediately by linking their existing Google Drive folder to their data room. 

Vault Rooms, on the other hand, requires a more time-consuming setup. The platform involves a lengthy upload process before documents can be shared, adding a layer of complexity that could be frustrating for teams in a hurry. For those who want to bypass the slow setup, Vault Rooms offers a "Quick Start Professional Setup" option–however, this comes with an additional cost of $149. Paying extra to streamline the setup process is something many might find unappealing.

Storage Space - Orangedox Wins on Flexibility

Storage limitations are another point of contrast between these platforms. Vault Rooms starts with 500 MB of storage space, which increases to 5 GB for its more expensive plans. This limited storage might be insufficient for businesses dealing with large amounts of data or high-resolution media files.

Orangedox does not include any restrictions on the amount of data you can have in your data room. Instead you’re only limited to how much data you can store in your Google Drive. This advantage allows Orangedox to scale with your needs without incurring additional costs or storage restrictions, making it a far more scalable solution for growing businesses.

Passwords 

Vault Rooms use simple passwords to secure documents, however passwords aren’t completely secure as they can always be copied & shared. Orangedox stands strong when it comes to preventing unauthorized access. Instead of passwords device level security is used, only allowing specific devices to access shared documents, ensuring only the intended recipient can view the document, even if the access link is shared.

Custom Branding

Custom branding is an important feature for businesses that want to present a professional image when sharing documents. Vault Rooms only includes this feature in two of its pricier plans, adding to the total cost for businesses that need the ability to brand their data rooms with logos and custom designs.

In contrast, Orangedox includes branding in its plans without the need for any costly upgrades. For businesses seeking to establish a polished, professional look while sharing documents, Orangedox offers this capability at a much more affordable price point.

Archiving Capability

Archiving is an essential feature for businesses that need to store and access historical data. Vault Rooms does provide this option, but it comes at an additional fee of $100. This hidden cost can quickly add up, especially for businesses that need long-term document archiving.

Orangedox, on the other hand, leverages Google Drive’s infrastructure, allowing users to archive their documents without additional costs. Given Google Drive’s robust archiving and data management features, Orangedox provides a more cost-efficient solution for users who need long-term storage without paying extra fees.

Conclusion - Orangedox’s Affordability and Simplicity vs. Vault Rooms' High-Cost Model

In summary, while Vault Rooms offers a solid range of features, the high cost and complex setup process make it a less attractive option for businesses looking for simplicity, flexibility, and affordability. Orangedox, with its seamless integration into Google Workspace, far more reasonable pricing, and flexible storage options, is a standout solution, particularly for lean startups and small to medium-sized businesses.

When it comes to secure document sharing and management, Orangedox provides better overall value, offering a balance of affordability and professional features without the hidden fees or complicated setup process seen in Vault Rooms.

Start your 14-day free trial of Orangedox Virtual Data Rooms and see what Orangedox can do for your business.

Orangedox provides one-click create virtual data rooms that are directly synced with your Google Drive folders.

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